![]() This view shows the document before track changes started. This view takes the original document and shows all the changes overlaid on it. Note that any changes you make in this view are still being tracked and will show up if you switch to one of the ‘showing markup’ views. Shows the current state of the document with all the changes included but none of the reviewing indicators displayed ie the ‘final’ document with no editing showing. ![]() This shows the original document in normal (usually black) text and all the changes and comments. On the Reviewing toolbar there’s a pull-down list of the major document view options. ![]() If not, right-click on the Word toolbar and choose Reviewing from the list provided. You can do this from the Reviewing toolbar that should appear when you turn on tracking. Thankfully there is a way to show only the current state of the document while still monitoring changes unseen in the background. When you turn tracking on, anything you now type will show up in a different color and underlined – this can be very distracting. You can tell if changes are being tracked from the status bar at the bottom of the Word window – look for the TRK letters in black. There are similar options in earlier versions of Word. You switch it on by choosing (in Word 2003) Tools | Track Changes. Not only see changes and when those changes were made, but who made them. In recent years this has been expanded to let a document be shared and edited by other people, with each person’s changes and comments being tracked. You can see what has been removed or added and when it was changed. You can view the document as it now stands or see the editing history. ![]() The idea is to keep a record of what additions, deletions and changes are made to a document as it is being created. ![]() It seems that not everyone (including people at some corporate help desks) aren’t familiar with the basics of Track Changes – so this issue is devoted to that. This prompted a pile of questions from readers. In a recent article we mentioned a submission to a US Senate committee and the use of the track changes feature in Word. The Track Changes or Reviewing feature has been in Microsoft Word for many years though it has changed name and undergone many changes and improvements in each version. ![]()
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